All ponies in this sale, are subject to the following conditions of sale, the conditions/ guidelines for sales held under the auspices of the Shetland Pony Stud-Book Society, and sold under Brightwells General Conditions of Sale which are also detailed below. Those lots which are sold for £400 or less are sold as they stand; all other questions of description and condition being entirely at the risk of the buyer.
(1) A pony shall be entered for a sale on completion of an entry form by or on behalf of the Seller and upon payment to the Auctioneer of the prescribed entry fee.
(2) On completion of the entry form, which the Seller warrants is complete and correct; they undertake to bring forward the entry for sale. They are warned that the Auctioneers reserve the right to refuse future entries from Sellers who without good reason have failed to fulfil their obligation to present all Lots for Sale.
(3) In the event that the Seller wishes to place a reserve on a lot, the amount of the reserve must be specified in Pounds Sterling on the entry form or the Reserve and Additional Information Sheet. Unless written instructions are lodged with the Auctioneers either on the entry form or the Reserve and Additional Information Sheet provided by the Auctioneers, lots will be sold without reserve.
(4) The Seller warrants to the Auctioneer and to the Buyer that on the day of the Sale, the pony will have no contagious diseases, and produce a DEFRA approved passport except foals sold at foot which are under 6 months old.
2. COMMISSION, BUYER’S PREMIUM & SELLING FEES
(1) The Seller will pay to the Auctioneer a commission of 6% of the hammer price of each Lot plus VAT. There will be a minimum commission of £5 +VAT
(2) Where a pony is “Bought In” the Seller will pay a minimum commission fee of £100 plus VAT or 6% of the hammer price, (whichever is the greater).
(3) Commission is payable in full by the Seller to the Auctioneers even if a pony is subsequently returned by the Buyer to the Seller in accordance with the complaints procedure hereunder or for any other reason.
(4) In the event that a pony is sold subject to veterinary examination and in the event that a pony is returned by the Buyer in accordance with a veterinary certificate obtained on the day of the Sale, then the Seller shall pay to the Auctioneer a commission of 3% of the gross sale price plus VAT.
(5) A pony, having been entered for a Sale may be withdrawn prior to the Sale upon a payment of a withdrawal fee of £100 plus VAT in addition to the entry fee.
(6) The Buyer will pay 10% plus VAT buyer’s premium on the hammer price.
(7) The current ownership transfer fee of £20 is charged on all lots to the buyer on behalf of the SPSBS. In the case of a pony being exported, the new owner will be responsible for paying the export fee of £50. An International Pony Movement Certificate will be forwarded directly to the foreign Stud-Book Society concerned.
(8) Any private sale made on the day of sale must be booked through the Auctioneers.
3. CATALOGUE DESCRIPTION
(1) The Auctioneer accepts no responsibility for the accuracy of any particulars of a Lot given in the catalogue. The Seller is solely responsible for any catalogue description of a Lot.
(2) Upon receipt of a catalogue, the Seller undertakes immediately to check the accuracy of the relevant catalogue description of the Lot and to notify the Auctioneer immediately in writing of any correction amendment or addition that needs to be made to the catalogue description.:-
(3) The following words have the following meanings when used in a catalogue description:
(i) Unbroken - must be quiet to lead and to halter.
(ii) Partly Broken - must be capable of being ridden by a competent rider in an enclosed school.
(iii) Green - must be capable of being ridden by a competent rider at slow paces in open country.
(iv) Quiet to Ride - must be quiet and easy to manage and ride away, quite and easily managed at all paces on grass, quiet and mannerly with all traffic on the road.
(v) Hunter - must be quiet ride and quiet with hounds - capable of jumping a Novice Country.
(vi) Jumper - must be able to jump a course commensurate with described capability when ridden by a competent rider.
(vii) Potential - where described as “having potential” for a specific purpose, the pony must have the physical capabilities to undertake this purpose or purposes and must be examined as such by the Veterinary Surgeon.
(viii) Driving ponies - the same guarantees as apply to riding ponies in respect of ii, iii, and iv above.
(ix) Pony under 15 hands - must be easily manageable by a child of average competence and age appropriate to the size of the pony.
(4) The authenticity and accuracy of each entry’s passport is the sole responsibility of the Seller. Any inaccuracies that may occur should be dealt with between the Seller and Buyer.
(5) The Auctioneers may amend or add to any catalogue description during the course of a Sale and may declare a Sale to be subject to veterinary examination or not during the course of a Sale, in which event any announcement by the Auctioneer takes precedence over any entry in the catalogue.
4. CONDUCT OF THE SALE
(1) The Auctioneers may at their absolute discretion:
(a) Refuse to accept any bid or bidder.
(b) Regulate the bidding as the Auctioneer sees fit.
(c) Arrange, consolidate or withdraw any Lot.
(d) Cancel or postpone a Sale on account of bad weather or other supervening causes. In the event that a Sale is cancelled, moved, or rearranged, the Auctioneer shall not be liable to pay compensation to any Seller, Bidder or any other party.
(2) The Seller reserves the right to bid through the Auctioneer acting as the Seller‘s agent.
(3) The Buyer shall be the highest bidder and the person who makes payment for the lot on the day of Sale and whose name is entered on the receipted account. In the event of a dispute between two or more bidders as to which is the Buyer, the Auctioneer shall have the right to declare the buyer or at the Auctioneer’s discretion, to immediately re-offer the disputed Lot for sale.
(4) The Buyer shall immediately on the fall of the hammer inform the Auctioneer of the Buyer’s name and address and provide any proof of identity that the Auctioneers may require. Failure in this respect entitles the Auctioneer immediately to offer the Lot for re-sale and the original Buyer shall be liable to make good any difference in price to the Seller.
(5) Any Buyer bidding as agent for a Principal shall be deemed to have bid on his own behalf as well as on behalf of his Principal and the highest bidder shall be personally liable along with the Principal to the Seller.
(6) To gain entry on the Sale Premises all lots must travel with their Passport.
(7) All lots will be checked in through the gates and no lot will be able to leave the Sale Premises until a pass has been obtained from the Auctioneer’s Office.
(8) The Auctioneers reserve the right to random and/or at the request of Buyers, blood test any entry for substances that have not been declared to the Auctioneers pre-sale.
(9) The Auctioneers, under the veterinary surgeon’s guidance, reserve the right to refuse entry to any lot showing symptoms of coughing or any other contagious disease.
(10) All Sellers and Buyers must follow the health and safety procedures and guidelines as laid out in the Sales Catalogue and by representatives of the Auctioneers on the day of sale.
(1) The Auctioneer, at the Auctioneer’s discretion, may require the Buyer to pay a deposit of 20% of the price of the pony immediately following the Sale.
(2) Full payment for all Lots must be made to Brightwells within 1 hour of the completion of the sale, in pounds sterling by means of cash, debit card or cheque. Cash payments are subject to a limit of £2,500 for all purchases made in this auction. Total cash payments to Brightwells Limited from any customer cannot exceed a Sterling equivalent of EUR 9,999 in any single or series of related or linked transactions within a 90 day rolling period. Where the Buyer wishes to pay by cash or card a fee shall be payable as detailed in the General Information. Payment in this context may include the tender of a cheque in the full amount although the Auctioneer in the Auctioneer’s discretion may refuse a cheque, in which event the Buyer must tender payment in some other manner.
(3) The Auctioneer shall pay the Seller the price of the pony less Auctioneer’s commission and any other outstanding charges and expenses due from the Seller to the Auctioneer within 21 days of the day of the Sale, provided that:-
(i) the Auctioneer has been paid in full for the price of the pony by the Buyer, any cheque tendered by or on behalf of the Buyer having been cleared; and
(ii) the Buyer has not initiated the Complaints Procedure set out below:
In the event that the Buyer has initiated the Complaints Procedure, the Auctioneer shall retain the price of the Lot pending the outcome of the Complaints Procedure.
(5) If the Buyer fails to make a payment in full for the Lot, and in the Auctioneers opinion the Buyer is a bona fide person (3. i) and fails to make payment in full for the Lot or Lots the Auctioneer may, at his absolute discretion, resell the Lot and the Buyer shall be liable for any shortfall in price, and any associated expenses connected with such resale.
(6) The Auctioneers reserve the right to withhold any monies due to the Seller and to rescind the contract for sale if, in our opinion, the Buyer is not a bona fide Buyer and/or incapable of making a contract; i.e. not being sound of mind, being in collusion with the Seller or being under the influence of drink or drugs
6. DELIVERY AND RISK
(1) Ponies sold as they stand or without veterinary examination instruction from the Buyer, shall be at the risk of the buyer from the fall of the hammer.
(2) All other ponies shall remain at the risk of the Seller until the issue of an acceptable Sale Day Veterinary Certificate whereupon risk shall pass to the Buyer.
(3) The Seller shall deliver the pony to the place of the sale and shall provide the pony with adequate fodder and water for one night and shall provide the pony with a serviceable halter. In the event that the Seller fails to provide the pony with a serviceable halter, the Auctioneer may provide the pony with a halter and charge the Seller for the same.
(4) Title in the pony shall not pass to the Buyer until the Buyer has made payment in full for the pony by means of cleared funds. Until the payment in full by means of cleared funds is made, title shall remain with the Seller.
(5) The Buyer shall not be entitled to take delivery of the pony until payment in full for the pony has been made. The Auctioneer may at the Auctioneer’s sole discretion allow the Buyer to take delivery of the pony upon the tender by the Buyer or on his behalf of a cheque in the full amount of the price.
(6) The Buyer, subject to payment in full, must take possession of the pony within 1 hour of the completion of the Sale.
(7) In the event that the pony is not sold, the Seller shall take back the pony from the Sale premises within 1 hour of the completion of the Sale.
(8) The Buyer authorizes the Seller and the Auctioneer as agent for the Seller to enter upon the Buyer’s land to take collection of any pony in respect of which the Buyer has taken delivery but for which the Buyer has not paid in full.
7. RETURNED HORSES
(1) The Buyer may return lots to the Seller if the Buyer of any lot sold with a pedigree establishes that the pedigree is inaccurate.
(2) Subject to Condition Eight, the Buyer may return Lots to the Seller in accordance with the Complaints Procedure if the Buyer establishes that the description given in the catalogue in respect of a pony is inaccurate.
(3) Lots may be returned by the Buyer to the Seller subject to the Complaints Procedure set out below if the pony:
(i) is a wind-sucker (i.e. swallows air whether in association with grasping fixed objects with incisor teeth or not); a crib-biter is not returnable unless the crib biting is associated with wind sucking, in which case the Lot is returnable as a wind-sucker
(ii) is a weaver
(iii) exhibits box walking
(iv) has been tubed, fired, unnerved or operated upon for unsoundness of any other kind
(v) a male pony (other than a foal, a yearling before the 1st July of its yearling year) which does not have two testes fully descended to and fully palpable within the scrotum at the time of the Sale is or shall be deemed to be a rig or cryptorchid
(vi) Fails to load on the Sale Day in a reasonable and acceptable way in a purpose constructed lorry or trailer
(vii) Is a pacer/trotter, Standardbred horse
and if the pony has not been described as such in the catalogue or verbally by the Auctioneer at time of sale.
8. VETERINARY PROCEDURE
All lots are sold subject to veterinary examination unless sold for £400 or less, or otherwise stated. Veterinary surgeons are available to examine lots as to whether they are correct under the Conditions of Sale. The veterinary surgeon’s decision that a lot be returnable is binding on both parties. All lots should be vetted for eyes, heart, action, age and ascertainment of catalogue descriptions for a fee of £80 including VAT. Buyers must notify the office that they require examination within 1 hour of the time of purchase and receive a vetting slip to enable examination to take place. Sellers must check the veterinary board displayed in the Sales Office to see if their lot must be presented for veterinary examination. Sellers should not leave the Sale Site without first checking the vetting board. ALL LOTS NOT EXAMINED BY THE VETERINARY SURGEON ON THE SALE DAY WILL NOT BE COVERED BY A VETERINARY WARRANTY.
It is emphasised that the facilities are not available to undertake a full veterinary examination on the day of the Sale, but part veterinary examination should take place. This part examination should include examination for warts, sarcoids or sarcoid-like lesions, which can only be complained about on the day of sale. Only lots that are examined by the panel of Veterinary Surgeons appointed by the Auctioneers on the day of the Sale have an extended two working days (including Saturdays) to enable complete veterinary examination. For the full veterinary procedure please see the sales catalogue.
(1) The Seller agrees that a pony shall be sold subject to veterinary examination.
(2) If a pony is sold subject to veterinary examination, the Buyer should submit the pony for part veterinary examination on the day of the Sale within one hour of the fall of hammer.
(3) The sale catalogue shall set out the procedure to be followed by the Buyer on submitting the pony for part veterinary examination on the day of the Sale.
(4) The purpose of the veterinary examination is to check the accuracy of the physical description of the pony given in the catalogue. The examination will not cover the matters referred to in condition 7(3) above save that the veterinary examination will be conclusive in relation to the “potential” of the pony.
(5) At the end of the veterinary examination, the Veterinary Surgeon will provide the Buyer with a certificate stating that the pony does or does not comply with the physical description of the pony given in the catalogue.
(6) In the event that the Sale day or post Sale Veterinary Certificate states that the pony does not comply with the physical description given in the catalogue, the Buyer shall not be liable to pay the price for the pony and is entitled to the return of any deposit that may have been paid by the Buyer.
(7) In the event that a Buyer fails to avail himself of a veterinary examination on the day of a Sale, the Buyer cannot thereafter make complaint of matters, which would have been covered by a veterinary examination.
9. LIABILITY OF THE AUCTIONEER
(1) The Auctioneer acts as agent of the Seller and the Auctioneer gives no warranties of any kind to the Buyer
(2) The Auctioneer does not accept any liability for:-
(i) The description or pedigree of the pony given in the catalogue.
(ii) The physical condition or performance of the pony sold.
(iii) The payment of the price by the buyer.
(iv) The return of any pony by the buyer to the Seller.
(v) The administration of the Complaints Procedure beyond the appointment of any arbitrator in accordance therewith.
10. COMPLAINTS PROCEDURE
(1) The Buyer shall notify the Auctioneer if the Buyer claims to be entitled to return a pony to the Seller in accordance with condition 7 above or for any other reason orally by 5.00pm on the second day following the Sale.
(2) The Buyer shall follow up this oral notification to the Auctioneer with written notification to the Auctioneer to be received by the Auctioneer within seven days from the date of the Sale. The written notification by the Buyer to the Auctioneer shall set out the grounds upon which the Buyer claims to be entitled to return the pony to the Seller.
(3) Where appropriate, the Buyer shall submit, along with his written notification, a Veterinary Certificate confirming any matters in respect of which complaint is made. The failure to submit a Veterinary Certificate in circumstances where such a certificate is appropriate will mean that the Buyer’s complaint will not be further entertained and the Buyer shall pay the price for the pony in full.
(4) In the event that the Buyer fails to make oral or written notification of his complaint within the above timescales, the Buyer shall not be allowed to return the pony to the Seller but must make payment for the pony in full unless the buyer can demonstrate to the satisfaction of the Auctioneer that it was not reasonably practicable for the Buyer to discover the complaint and to notify the Auctioneer of the same within the above timescales. However, in no circumstances whatsoever may the above time limits be extended beyond a period of 14 days after the date of the Sale.
(5) On receipt of a written complaint together, where appropriate, with a Veterinary Certificate, the Auctioneer shall send a copy of the complaint and the Veterinary Certificate to the Seller and the Auctioneer shall appoint a suitable person to act as Arbitrator. The task of the Arbitrator will be to examine and determine the complaint. The name of the person appointed by the Auctioneer to act as Arbitrator shall be notified by the Auctioneer to the Seller and the Buyer. The Auctioneer shall thereafter have no further responsibility in respect of the Complaint Procedure.
(6) The Examination and resolution of the complaint shall be under the control of the Arbitrator and the Seller and Buyer shall comply with all directions that may be given by the Auctioneer in respect of the complaint.
(7) The Arbitrator may require, before proceeding to examine and determine the complaint that the Arbitrator’s fees and expenses shall be paid in advance. The Seller and Buyer shall thereupon each pay one-half of the sum stipulated by the Arbitrator.
(8) The Arbitrator may direct that the pony shall be subject to such trial as he may direct and the Seller and Buyer shall lend their full cooperation to such a trial.
(9) If either the Seller or the buyer fail to comply with a direction of the Arbitrator or fail to pay any sum ordered to be paid by the Arbitrator, then the Arbitrator may at his own discretion decide not to proceed with the examination and determination of the complaint and may, if the Seller is in default, order that pony be returned to the Seller or may, if the Buyer is in default, order that the Buyer pay the full price to the Seller.
(10) Upon the determination of the complaint, the Arbitrator may at his discretion order that the unsuccessful party pay to the other all the costs and expenses associated with the Complaints Procedure.
11. HARD HATS
Any person riding an animal at the Sale Premises must wear a hard riding hat of an approved standard.
12. SPECIAL CONDITIONS OF SALE
The Sale catalogue may contain additional special conditions of sale which may prevail over the aforementioned.
Conditions/ guidelines for sales held under the auspices of the Shetland Pony Stud-Book Society
- Ponies must not be removed from pens without the owner or his/ her representative being present.
- At all Sales, if the owner is not present in person, a representative must be nominated in advance who will be responsible for the ponies.
- All stock must be registered with the Shetland Pony Stud-Book Society at least 4 weeks BEFORE the closing date of the sale.
- The minimum age of foals to be sold is eighteen weeks on the day of the Sale even if being sold at foot. The foal's exact date of birth must be stated on the entry form.
- It must be emphasised that foals, unless being sold at foot, must be weaned. This means they must be able to drink water and eat hard feed independently.
- No ponies will be accepted for sale if they have undergone any form of surgical procedure e.g. castration, within 4 weeks of the sale date.
- Owners who have had ponies suffering from an infectious disease within one month of the Sale must not present any ponies for sale. Any ponies showing symptoms of an infectious disease such as coughing, swollen glands, high temperature or a muco-purulent nasal discharge (snotty nose) will be excluded from the Sale.
- Any ponies over the age of eighteen years must have a Vet's certificate, dated the day before the Sale, stating that the pony is fit to travel. The pony must only be vetted the day immediately prior to the Sale. If no such certificate is received by the Auctioneer, the pony must not be permitted to go forward for sale. No ponies over 20 years of age will be accepted for sale.
- If a mare is in foal, it is assumed it is to a stallion/entire male registered with SPS-BS. If in foal to an unregistered stallion/entire male, the progeny will not be eligible for registration with the Society. The covering stallion/entire male’s name and registration number and date(s) of covering must be clearly stated on the form.
- In the interests of welfare, it is recommended that lactating mares are not accepted at Society Sales unless sold with foal at foot, nor should mares due to foal within eight weeks or less of the date of the Sale be accepted.
- Full details of the following must be given on the entry form and printed in the catalogue:
Sire's name and Stud-Book number
Dam's name and Stud-Book number
Exact date of birth of pony
Name and registration number of covering stallion / entire male, if applicable.
Dates of covering must be included. If mares have not been covered in the current season, this must be stated.
- In the interests of welfare, working ponies of four years old or over only may be clipped.
- Passports for all ponies will be checked by Society officials.
- The Auctioneers will collect a non-refundable entry fee of £5 + VAT (£6) on every pony entered into a Society sale, which must be paid at the time of entry.
- TRANSFER FEES – Please note that it is now the responsibility of NEW OWNERS to pay the transfer fees for ponies they have purchased. The same rates apply for both members & non-members. All transfer fees are £20 per pony. THESE TRANSFER FEES WILL BE CHARGES ON TOP OF THE PURCHASE PRICE OF ANY PONY YOU BUY.
- In the case of a pony being exported, the new owner will be responsible for paying the export fee of £50. An International Pony Movement Certificate will be forwarded directly to the foreign Stud-Book Society concerned. The Society would like all vendors of ponies sold for export to be present whilst the Vet completes the IPMC.
- All ponies must have a Passport. No pony must be permitted to be presented for sale unless the Passport has been received by the Auctioneer’s Office prior to the Sale. The Passport must then be passed to the new owner for the onward journey.
- The Society reserves the right to random DNA test ponies which would involve taking a hair sample.
General Conditions of Sale
1. Definition of Auctioneer and Agent’s Status
1.1 Brightwells Ltd. (hereinafter called “the Auctioneers”) sell as agents for the Seller (except where they are stated wholly or partly to own any Lot as principal) and
1.1.2 the parties to the contract of sale are the Seller and the Buyer and the Auctioneers as such are not responsible for any default by Seller or Buyer.
1.2 The Auctioneers means any employee or agent of Brightwells Ltd. who at the relevant time has the authority to conduct an auction or sale.
2. Confirmation of Ownership
2.1 The Seller warrants to the Auctioneers and to the Buyer:
2.1.1 that he is the true owner of the Lot or is properly authorised to sell the Lot by the true owner.
2.1.2 and is able to transfer a good and marketable title to the Lot free from any third party claims liens and encumbrances and that all entries on the entry form are correct.
2.2 The Seller will indemnify the Auctioneers, their servants and agents and the Buyer against any loss or damage suffered by them in consequence of any breach of the above warranty on the part of the seller.
2.3 The Auctioneers may make such announcements or publish such information supplied by a Seller about any Lot as they in their discretion think fit.
2.3.1 and the Seller will indemnify the Auctioneers if any warranty is found to have been made by the Auctioneers as a result of such announcements or publications.
3. Auctioneers Right to Split or Amalgamate Lots, to Refuse Admission & Bids
The Auctioneers shall have the right at their discretion to:
3.1 refuse admission to their premises or attendance at their auctions by any person
3.1.1 require any Seller to remove a Lot from the auction premises or to remove the Lot themselves (if the Seller refuses so to do) and recover the costs from the Seller.
3.2 The Auctioneers have absolute discretion without giving any reason to refuse any bid, to divide any Lot, to combine any two or more Lots, to withdraw any Lot from the auction and in case of dispute put up any Lot for auction again.
3.3 The Auctioneers may accept written instructions to bid on behalf of prospective Buyers but any instructions accepted shall be at the risk of the prospective Buyers, who will be deemed to have viewed the Lot(s).
4. Faults & Descriptions, Responsibility of Lots
4.1 Every Lot must be taken to with all faults and imperfections and errors of description (if any).
4.2 Until sold, each Lot shall be at the Seller’s risk and it shall be his duty to preserve the same.
4.3 After the fall of the hammer such risk and duty shall devolve upon the Buyer.
4.4 Title in all Lots remains vested in the Seller or Brightwells Ltd. (as the Seller’s Agent) until payment in full has been made. In the event of the Lots being re-sold before payment being made in full the purchaser shall hold the proceeds of such sale on trust for the Seller (or Brightwells Ltd. as Seller’s Agent).
4.5 No Lot shall be removed from the place of sale until the sale has been concluded, full payment made and pass obtained from the Auctioneers or their Clerk.
4.6 Notwithstanding such a lien and the right of possession aforesaid, the Auctioneers do not accept any risk as regards any Lot, nor any liability whatever, as to preservation or delivery thereof.
5. Resale due to Faults or Compliance
5.1 On failure of compliance with the Conditions, the Auctioneers may re-sell the Lot or Lots, either by public auction or private contract and the deficiency (if any) with all expenses, shall be made good by the defaulter at this sale, but such defaulter shall not be entitled to any surplus which may arise by such re-sale, which shall remain the property of the Auctioneers.
5.1.1 Such expenses shall be deemed to include the usual Auctioneers commission on the re-sale and all expenses for porters, advertising, market tolls, carriage, care, storage, keep and otherwise.
6. V.A.T. (Subject to current legislation)
6.1 Value Added Tax at the Rate prevailing on the day of the sale will be added to the purchase price of all items bought at any sale in the United Kingdom, the amount will clearly be shown on the Buyer’s invoice.
6.2 The only exceptions to the provisions of Clause 6.1 will be:
6.2.1 ‘Zero’ rated or ‘Exempt’ articles,
6.2.2 or if prior to sale the Auctioneers hold a signed Seller’s declaration stating that he is either not registered for V.A.T. (unless the sale is wholly non-margin scheme).
6.2.3 or that items entered by him are eligible for sale under ‘second-hand margin scheme for V.A.T. rules.
6.3 Overseas Buyers must pay all V.A.T. chargeable on an invoice under United Kingdom legislation. V.A.T. may be refunded if appropriate upon production of acceptable proof of:
(a) export of the items and
(b)registration for V.A.T. of the Buyer within another E.U. State, where items have been dispatched to that E.U. State.
7.1 Would all Sellers please note that we (Brightwells Ltd.) will raise a self billing tax invoice for the proceeds of any goods in this or any other sale held by us. It is a Customs & Excise requirement that this is the only tax invoice raised for those items.
7.2 We must have your V.A.T. registration number (where appropriate) together with your name and address for inclusion on any self billing tax invoice raised by ourselves.
7.3 You must notify us immediately if your V.A.T. registration number is cancelled, or if you are issued with a new V.A.T. registration number.
7.4 Any Seller not agreeing to this system of self billing tax invoices being raised by us must notify us prior to the commencement of the sale. Regrettably, we can only operate with a self billing system in place, and therefore will not sell the goods of any Seller who is unable to accept this system.
8. No Biddings Retracted
8.1 No bidding shall be retracted. The bidding increments will be regulated by the Auctioneers
9.1 All Buyers must declare their names and addresses, (and produce proof of identity) and to pay
to the Auctioneers the amount of the purchase money in cash, immediately on the fall of the hammer, and in default of which the Lot or Lots shall be offered again and re-sold, at the Auctioneers’ discretion.
9.2 Under no circumstances may any Lot be removed without first obtaining a pass from the Auctioneers.
9.3 The Auctioneers may at their absolute discretion, agree to accept payment by such other means or such other manner than is provided for in 9.1 as they see fit.
10. Owners Risk
10.1 Neither the Sellers nor the Auctioneers will be responsible for any accident, or damage to life or limb prior to or during the progress of the Sale, or at any time during the removal of Lots.
10.2 Vehicles parked at the Sale are at the owner’s risk.
10.3 All objects and possessions are brought onto the Sale Site entirely at the owner’s risk and unattended baggage and objects will be removed or destroyed as the Auctioneers think fit.
11. Highest Bidder
11.1 The Buyer shall be the highest bidder.
11.2 In the event of a dispute between two or more bidders as to which is the Buyer, the dispute shall be settled at the absolute discretion of the Auctioneers.
12. Sellers Right to Bid
12.1 The Seller reserves the right to bid, however, no Seller may bid for any of his/her own Lots, except through the Auctioneers.
12.2 The Auctioneers reserve the right to charge full commission on the reserve price of any Lot so bought in.
13.1 The Seller shall be entitled prior to the auction to place a reserve price on any Lot, being the minimum amount for which the Lot shall be sold.
13.2 Such reserve shall be in writing and the document containing the reserve will be handed to the Auctioneers not later than one hour prior (or as advised in special conditions) to the commencement of the auction and in the event of the Seller failing so to do the Lot will be sold without reserve.
13.3 The Auctioneers reserve the right to sell any lot at 10% less than the reserve price.
13.4 Where a reserve price has been placed only the Auctioneers may bid on behalf of the Seller, whilst any third party may not bid on the Seller’s behalf.
13.5 Any Lot bought in by the Seller in excess of the reserve price will be subject to full commission charges.
14. Reservation of Title
14.1 If the Auctioneers do not demand payment from the Buyer but allow him to remove the Lot from the sale then the Buyer shall ensure that the title in the Lot remains vested in the Seller (or Brightwells Ltd. as Agents of the Seller) until payment in full has been made. If the Seller has been paid, but the goods not paid for the title remains with Brightwells Ltd. until full payment has been made.
14.2 Until payment in full has been made the Buyer shall undertake to keep the Lot in a good and marketable and readily identifiable condition and not to sell the Lot which remains the property of the Seller. In addition, if not paid for on demand, the Lot shall be returned to the Auction site for resale and shall be dealt with as in 5.1.
14.3 In the event of sale by a Buyer before payment has been made in full the Buyer shall hold the proceeds of such sale on trust for Brightwells Ltd. (as Agent of the Seller).
14.4 In the event of breach of conditions, the Auctioneers reserve the right to enter on to property of the Buyer, or others to reclaim possession of any Lot.
15. Private Sales
15.1 All private sales made on the day of the sale must be booked through the Auctioneers.
15.2 The Auctioneers reserve rights at their option to:
15.2.1 treat as void any private sale made by a Seller of any Lot which he shall have entered for sale by the Auctioneers and which has been received at the sale by them or on their behalf or
15.2.2 to charge and reserve from such Seller their appropriate commission upon any such sale.
In case of dispute as to the meaning of any description or warranty the decision of the Auctioneers shall be final and binding on all parties.
17.1 In these conditions of sale, unless the contrary intention appears, words importing the masculine gender shall indicate female and words in the singular shall include the plural and words in the plural include the singular.
18. All Buyers are deemed to bid on the understanding that they have read and understood these Conditions of Sale.
19. Royal Institution of Chartered Surveyors Rules of Conduct
19.1 This market / auction sale is not required to comply with RICS Members Accounts Regulations.
No monies paid to this sale are covered by any scheme for the protection of clients’ money operated by the Royal Institution of Chartered Surveyors.
A more detailed explanation can be obtained in writing from the RICS Regulations Department, Surveyor Court, Westwood Way, Coventry CV4 9JE.
20. Health & Safety & Risk
20.1 All persons entering the Sale Site do so at their own risk.
20.2 All persons entering the Sale Site must take notice of all specific health and safety notices on display at individual sites. If in doubt please consult the Safety Officer/Auctioneer in charge.
21. Commission Bid
21.1 Commission bids will be faithfully executed when received in writing at least one hour prior to sale, on condition that the Lots have been viewed by the intending Buyer or his Authorised Agent and the Buyer agrees to take with all faults and mis-descriptions. Whilst any Lot will be purchased as other bids and reserves allow, the Auctioneers will accept no responsibility if a commission bid is not executed.
21.2 All Lots bought on commission must be paid for immediately, regardless of whether or not they have been collected.
21.3 A deposit may be requested at the time of placing a commission bid.
22. Additional Charges
22.1 The Auctioneers reserve the right to levy additional charges where appropriate. These may include: Commission, Levies, Tolls, Offering Fees, Transfer Fees, Haulage, Contra Accounts, Advertising, Sundries, Buyers Premium, Indemnity and other charges appropriate to individual sales. Please ask for a confirmation of rates PRIOR TO SALE if you require clarification.
23.1 Save as provided in 23.1.2 below, in all cases where a person whose bid is accepted is in fact acting
as an agent, whether or not he has disclosed this fact, he and his principal shall be deemed to be and remain jointly and severally liable on the contract, and no steps taken or proceedings commenced against the principal or the agent shall be deemed to operate as an election discharging the other from liability unless such steps or proceedings result in a final satisfied judgment.
23.1.1 Save as aforesaid, the agent and his principal shall be deemed to be jointly and severally liable on the contract and any steps authorised by these Conditions or the general law may be taken against either or both of them, whether the existence or identity of the principal was disclosed or not.
23.1.2 Conditions 23.1 and 23.1.1 above shall not apply if before the commencement of the sale the agent informs the auctioneers that he intends to contract as a principal, in which case the agent will be deemed to be personally and solely liable on the contract.
Buyers making a purchase for export must comply with all regulations and export requirements and indemnify the Auctioneers against any liability.
25. Catalogues and Advertisements
The Auctioneers cannot guarantee that any Lot described in any Catalogue or Advertisement will arrive for Sale, nor that any description therein contained can be relied upon as accurate. All Lots should be inspected by the Buyer who bids on the understanding that he has inspected (or is deemed to have inspected) the Lot and agrees to take with all faults and imperfections.
26. Disposal of Not Sold Lots
Any Lot that fails to attract a minimum bid (as applicable) will be disposed of by the Auctioneers and any costs will be payable by the Seller. If the Seller wishes to retain and remove the Lot, this must be done by the end of the sale day and on condition that all relevant charges and fees have been paid to the Auctioneers.
27. Please Note
27.1 These are only the General Conditions of Sale and the Special Conditions appropriate should also be referred to by all Sellers and Buyers.
27.2 In certain circumstances, Special Conditions may detail additional, more specific requirements than the General Conditions. In these cases the Special Conditions take precedence over the General Conditions.
27.3 Livestock Sales will use the General Conditions of Sale for Cattle, Calves, Sheep and Pigs (2009) as recommended by the L.A.A., (subject to update) together with additional Special Conditions.
27.4 Special regulations may be in place to complement General and Special Conditions such as MOD and Breed Society regulations.
27.5 No refunds will be given for catalogue orders/subscriptions.
27.6 A “Customer” is defined as a person who Brightwells does business with, and their information will be stored in our system in accordance with our data protection policy, which can be viewed on www.brightwells.com
Version: May 2018